When it comes to meeting rooms and meeting spaces for hire in London, you'll be spoilt for choice. Whether you’re hosting a business meeting, a family gathering, or a workshop, you will find the type of London meeting room space you’re looking for without any fuss. Here at Tagvenue, we have a great selection of professional London meeting spaces, from high-spec conference venues to modern boardrooms and light-filled function rooms. Your ideal London meeting venue is only a few clicks away. So what are you waiting for? Pick an exciting space for your meeting today!
1 of 22
The benefits of face-to-face networking at meetings, functions and other business events shouldn’t be underestimated. Successful meetings create a sense of camaraderie, foster collaboration, win new customers, close deals, develop high-performing talent and serve as great education platforms. In comparison to conference calls, traditional meetings in meeting spaces are generally shorter and have higher levels of engagement.
Whether you’re meeting to brainstorm, solve a problem, or build relationships, getting together in the right meeting room venue is a whole lot easier with our smart venue search engine. Just let it know what you’re searching for and it’ll do the legwork for you. Perhaps you’re after a professional interview space in the city centre, a breakout room for a team-building session, or maybe you’re on the lookout for a seminar room with a view over central London? No matter what you have in mind, our smart search platform can recommend a meeting room that matches your individual needs.
Exploring Meeting Room Trends in London
You can make the most of your meeting by nailing your key objectives early and planning with your purpose in mind. But before you get into the nitty-gritty details, make sure to explore the top meeting trends you can expect to see over the coming year:
Key Considerations for Organizing Meetings in London
There are many things to do to make your meeting in London successful. We’ve made a list of additional elements for you to consider for your meeting to be smooth and productive:
For more information on hiring meeting rooms in London and organising a successful meeting, check out our handy meeting planning checklist.
Booking Meeting Rooms in London: A Comprehensive Guide
When hiring meeting rooms in London, consider your budget and how the venue prices its space (by the hour, day, or session). If you’re using Tagvenue, you can filter out the venues according to your budget and pick something that works for you.
Don't forget about the convenience of the location (distance to the airport, public transport connections, parking facilities, disabled access) and the capacity. Look at the number of attendees you expect because choosing a meeting room accommodating just the right number of people will help give your meeting the right energy.
If you’re holding some sort of open meeting, create a way for the potential attendees to RSVP for your event. Consider any cancellation policies alongside your catering needs and whether the meeting space can cater to special dietary requirements. Keep in touch with your venue manager so that you can ask them to organise a buffet or accommodate a catering firm of your choice.
Consider the type of meeting space that will best suit your event. Do you need a last-minute cheap meeting room in London for a business meeting? How about a computer & IT training room with teleconferencing facilities? Maybe you’re trying to impress your guests with a luxury meeting room in London for a charity gala. Finding a space with what you want will be easy if you have figured out both the feeling of your event and your budget.
Furthermore, consider which meeting facilities you will require. Depending on what you want, check with your venue manager if they have meeting rooms with AV equipment, computers, WiFi, mics, projectors, flipcharts, space for exhibits, outdoor space, or kitchen facilities. You can also ask for technical assistance during the meeting. Consider the time of your event (day, evening, weekend), how long you’ll have access to the venue before your meeting begins, and how quickly you’ll need to be packed up and out of the meeting space at the end of the session.
Preparing for Your London Meeting: Expert Insights
To host a top-notch meeting in London, avoid surprises when booking a venue or working with vendors by getting all agreements in writing. You must communicate with suppliers and arrive at the venue early so you have plenty of time to set up and check last-minute arrangements. This can be arranged if you want to see the meeting spaces in London in person before signing the contract.
Make sure to test computers, internet connections, projectors, and other AV equipment in advance (and if you’re showing a PowerPoint presentation, save it in three formats – PC, Mac, and PDF) just to be safe.
Schedule regular breaks, especially for half-day or all-day sessions (rest breaks every 60 to 80 minutes are ideal), and don’t forget about connectivity, especially if you’re hosting a hybrid or virtual meeting (and even if it’s not essential for the meeting, wireless internet connection is always nice to have).
While this seems like a lot to consider, the more answers you can get from the venue manager, the more prepared you’ll be. A solid plan for the day will help your meeting, conference, or function run smoothly and ensure attendees get the most out of the session. More importantly, it will guarantee that valuable group time is spent productively, making it faster to solve problems and reach key objectives.
Mastering Your Meeting Space in London with Authority
Facilitating a group session in meeting rooms in London is a challenging task. Leading a conference, meeting, seminar, or training session is a balancing act, requiring you to keep your audience alert while covering all the essential information. It’s also important that you constructively guide your group while remaining objective, open-minded, and fair.
Hosting your meeting in London with flair will be easy if you ask for input about who should attend the meeting beforehand. Let the attendees know why they’ve been asked to participate so they can come fully prepared. At the beginning of the meeting, you can provide some background information about the topic. Tell them what will be covered during the meeting and what the main objectives are. You can keep the attendees engaged by presenting your material in various ways (cartoons, videos, PowerPoint slides, etc.). Make a good first impression by preparing well-packaged, value-adding materials and bringing your material to life by including relevant personal anecdotes or interesting case studies.
Don’t forget to encourage participation and active learning by incorporating activities into your session (Q&A sessions, role play, trivia, etc.) and remain fluid with the agenda if attendees progress outside the time parameters. It is important to leave plenty of time for questions (but be careful not to let the discussion digress) and ask for feedback, whether it’s via a web-based tool, like SurveyMonkey, a follow-up email, or an old-school printed feedback form (remember that feedback works best when it’s written and anonymous).
Think about what information you want attendees to leave the meeting room with, and be sure to include your website, email address, or social media site on which you want participants to connect back to you.
Meeting Room Pitfalls to Avoid in London
There are some things to avoid when holding a meeting. Consider the following:
Hiring a meeting room in London can cost differently based on a few factors, such as location, size, amenities, and booking duration. On average, you can expect to pay anywhere between £20 to £200 per hour for a standard meeting room in a central London location. Here are some general cost ranges:
Small Meeting Rooms usually accommodate 2 to 6 people and may cost around £20 to £50 per hour.
Medium Meeting Rooms: These can accommodate 6 to 12 people, ranging from £50 to £100 per hour.
Large Meeting Rooms: The cost can vary from £100 to £200 or more per hour for bigger groups. (All data from Tagvenue).
Meeting rooms are in high demand in several key areas, particularly airports and financial districts. The airports Gatwick, Heathrow, and business districts such as Soho, Kings Cross, Victoria, Shoreditch, and Covent Garden are popular meeting locations.
The hourly hire fee for meeting rooms in London usually includes only the use of the meeting room space for one hour and the use of available equipment on site, such as tables, chairs, whiteboards, flipcharts, projectors, and Wi-Fi. The price per person usually includes the use of the meeting room space for a few hours, the use of available equipment onsite, and refreshments.
Found an amazing venue within 10 minutes of looking! Really happy :)
I came across Tag Venue completely by accident and Sarah was unbelievably helpful in saving me valuable time and conducting the search on my behalf. I would not hesitate to use Tag Venue again.
It was really easy to find a wide range of potential locations, and I could contact many different venues with ease. Tagvenue allowed me to be very dynamic when organising my event. Would definitely use again!