Quirky Meeting Rooms for Hire in London

What kinds of unusual meeting venues can you find in London?

• State-of-the-art auditoriums – Impressive, ultra high-tech A/V systems, huge capacities, and beautiful designs make London’s auditoriums unique. They’re ideal for large conferences, panel discussions and talks designed for big audiences.
• Creative studio spaces – Here it’s all about the designer’s imagination. Quirky meeting rooms can be found in unexpected places. For instance, Hill Valley at Headspace makes a wonderful meeting space with a twist, because of its modern and colorful interiors. Looking for something a little more left-field? Unique conference rooms often feature unconventional breakout areas, furnished with stylish sofas and comfy bean bags, which are great for networking. With Tagvenue you can easily hire alternative meeting rooms in central London, as well as in other areas of the city. We love to think outside the box!
• Blank canvas and dry hire meeting spaces – These types of venues are the most versatile of all. You can easily transform a blank canvas venue into a quirky meeting room or fun office space. Need some ideas? Think decor in the colours of your company’s logo, chalkboards and, most importantly, comfortable seats.

• Unique design rooms - Bedouin Tent, a structure made in Saudi Arabia and covered in woven goat's hair, a dining room with huge, red, extendable door, a meeting room with images of DC superheroes, or a fancy lounge with a rolling ceiling. Sounds extravagant, doesn’t it? Find these and more quirky venues on Tagvenue! 

What to consider when hiring a quirky meeting room:

• Location – See if it’s convenient for your guests to get to the venue. Make sure there are major transport hubs and parking spaces nearby. London is a massive city, so this part is particularly important.
• Extra facilities – Will you need a projector or a screen for a presentation? How about A/V equipment? Ask the manager if the venue can provide these things.
• Capacity – Make sure all the participants will have enough space. This is crucial for a productive working environment. 
• Cancellation policy – You never know when something will suddenly come up in your schedule. Whether you are a busy businessman or you are just in need of an informal meeting room, it is good to have a backup plan in case your plans change. 
• Reviews – What you didn't notice at first glance, others could! Check reviews to make sure that the venue is worth the money.
• Time – Bear in mind that the venue should be booked at least three months in advance. If you are planning to hold a big event like for example a conference, one year in advance is optimal. 
• Cost - Remember that prices can differ depending on the day or even the hour you want to book it on. On weekdays and after hours, you'll usually find cheaper deals. Tagvenue offers a huge selection of the best spots at affordable prices. Just sit comfortably and let us show you what we can do best - find venues for every budget. 

Need some extra information about preparing the meeting? Check out our checklist for organising a successful meeting. You will learn how to prepare a meeting step by step and discover useful tips to make your meeting a success.

How to optimise a meeting room for video conferencing?

In our fast-living world we need to keep up with all the latest changes, especially in business - this is important. Some situations may require holding a video conference. It would be good to know how to prepare for it and show your coworkers that you are eager to face the world's changing needs. 

Required Equipment:

• A TV (to connect with your laptop or a phone in case you want participants that are on the place with you to see online participants as well)
• Webcam
• Microphones
• Conference phone or a laptop

Setting up a video conference in 4 simple steps:

A key light that should be situated 45 degrees above and 45 degrees to the side of the object.

A fill light which is softer. It eliminates shadows from the face of a subject. The fill light should be placed on the opposite side of the key light.

A back light should shine above and behind the object. This creates a slight glow behind the object.

3. Connect the video system to your displays.

4. Open your video conference service and start broadcasting.

The best video conference services according to Business News Daily are:

• Zoom
• Microsoft Teams
• Webex Meetings
• GoToMeeting

Tips on documenting and sharing the story of your event for impact and engagement.

1. Embrace the Unconventional: London's unique meeting venues, such as those in Shoreditch or Mayfair, offer more than just a place to gather. They serve as a setting that inspires creativity and fosters connections. Opting for a quirky loft space in Shoreditch or a luxurious vintage meeting room in Mayfair can transform an ordinary meeting into an extraordinary experience. Highlighting these venues in your event narrative not only captures attention but also reflects the innovative spirit of your gathering.
2. Document Your Event with a Storytelling Approach: Capture your event's essence by weaving the unique elements of your venue into the narrative. If your event is held in a historic library-turned-meeting space near the Tower of London, include the centuries-old books into your narrative. Utilising storytelling techniques can engage your audience on a deeper level, making the event more memorable and shareable.
3. Use Visual Storytelling: Photographs and videos are invaluable in showcasing your venue's quirky attributes. A time-lapse video of your setup in a large gallery space in Camden or a photo series highlighting the eccentric decor of a meeting room in Covent Garden can visually communicate the unique vibe of your event. Engaging visual content enhances online engagement and serves as a compelling invitation for future gatherings.
4. Leverage Social Media for Wider Reach: Use social media platforms to share the story and visuals of your event, leveraging hashtags related to quirky meeting spaces in London, the specific neighbourhood, and the unique features of your venue. Instagram stories, Twitter threads, and LinkedIn posts can all serve as platforms to amplify your event's reach, attract attention from like-minded individuals, and encourage interaction.
5. Engage with Local Landmarks and Neighbourhoods: Incorporating local landmarks and popular neighbourhoods into your event narrative can enrich the story and anchor the event in its unique London setting. Mentioning a team-building activity that took place within sight of the London Eye or a post-event gathering in Soho adds layers to your event's story, making it more relatable and engaging for a local and international audience.
6. Highlight the Utility and Benefits of Your Chosen Space: Detailing the specific features and benefits of the quirky meeting room you selected, such as modern technology in a converted warehouse in Hackney or the inspiring views from a high-rise in Canary Wharf, helps to underline the utility of these spaces. Share testimonials or anecdotes from attendees to illustrate how the venue contributed to the success and creativity of the event.

In London, where history and modernity converge, booking a quirky meeting room for your event offers an opportunity to stand out and captivate your audience. By sharing the story of your gathering, focusing on the unique setting and experiences the meeting offered, you can significantly enhance its impact and engagement. Use storytelling, visual content, social media, and local flavour to convey the essence of your event, ensuring it resonates with your audience and leaves a lasting impression. Remember, in the end, it's about creating moments that inspire, connect, and elevate, turning every meeting into an unforgettable event.

Gathering and utilising attendee feedback is an indispensable strategy for enhancing the effectiveness and appeal of future events, particularly when they are hosted in unique venues. This article delves into the best quirky meeting rooms for hire in London, providing insights on how to leverage attendee feedback to elevate subsequent events.

Discovering Quirky Meeting Rooms in London

Types of Events and Their Ideal Quirky Spaces

• Corporate Gatherings: For companies looking to break away from the monotony of traditional office settings, London offers industrial lofts in areas like Hackney. These lofts can be transformed into dynamic spaces for corporate retreats, seminars, or product unveilings. They often feature exposed brickwork, high ceilings, and natural light, fostering an environment that encourages creativity and collaboration.
• Creative Workshops and Seminars: Art galleries and creative spaces in neighbourhoods such as Notting Hill and Greenwich provide stimulating environments for workshops, seminars, and educational events. These spaces provide aesthetic appeal and stimulate intellectual engagement among attendees.
• Social Gatherings and Networking Events: Rooftop gardens and hidden courtyards in the South Bank or the City of London offer serene escapes for social gatherings, cocktail parties, and networking events. These venues offer stunning views of London's skyline, creating a memorable backdrop for social interactions.

Effective feedback collection starts with choosing the right tools and methods tailored to your event type and audience. Digital surveys distributed via email or social media platforms immediately after the event can capture impressions while they're fresh. Live polling apps during the event can gauge immediate reactions and adjust the experience in real time. Consider organising focus groups with a cross-section of attendees post-event for more in-depth insights.

Analysing feedback requires a structured approach to identify patterns, preferences, and areas for improvement. Key metrics include: 

• satisfaction with the venue
• the relevance of the content presented
• networking opportunities, and 
• overall event organisation. 

This data can inform decisions on future venue selection, theme development, speaker lineup, and event format.

Leveraging attendee feedback is crucial in refining the event experience, ensuring that each gathering is more engaging, productive, and memorable than the last. London's list of quirky meeting rooms—from industrial lofts in Hackney to historic spaces in Mayfair—offers endless possibilities for creating unique events that resonate with attendees. By meticulously gathering and analysing feedback, you can unlock the full potential of these distinctive venues, continually enhancing the quality and impact of their events in the heart of one of the world's most dynamic cities.