London is the largest city in the United Kingdom, it stands on the River Thames, and it is dripping with history. The city of London has been dubbed as one of the most important cities for international business. That being the case, the city boasts with business hotels. For more information on each venue on our list, just click on its name and you can see more detailed description about hosting a meeting or retreat there.
Helpful tips and things to consider before booking a meeting space in one of London's hotels:
- Facilities – Choose a room that has all of the components that you will need. Examples: Audiovisual equipment, stages, podium, microphones, etc.
- Compare venues and services – We’ve made this easy for you, but nonetheless, don’t forget to compare your top hotel venue choices before booking your event. Click on each venue that seems like a good fit and weigh your options by considering their differences, pros, and cons. Many meeting rooms in boutique hotels my fit the style you desire but can’t cater to other needs like larger hotels might be able to.
- Staffing – Check with the hotel and make sure that they will be able to have sufficient staffing on site during your event. The last thing you want is to have to move your own chairs when you have other important matters on your mind.
- Capacity – This might be an obvious one, but it’s a good reminder. Make sure that the hotel you choose will be able to both house all of your associates and have a meeting room that will comfortably seat everyone.
- Food and beverages – If there is an option to eat at the same location where your meeting is held, it can save you a lot of time. Transporting to and from an external restaurant can detract from your conference’s time and productivity.
How much does it cost to hire a hotel meeting room in London?
- The most common hire cost for hotel meeting spaces in London is the hire fee pricing structure. This typically includes the meeting room only. There will typically be a separate charge for each bedroom you wish to reserve. The cost ranges from £400-£2,500.
- The per person pricing structure is another common way to charge for meeting packages, especially with hotels that will be catering your conference. The per delegate cost ranges from £50-£140 per person.
What are the most popular locations where hotels with meeting facilities are found?
- Westminster – Home to Buckingham Palace and other historical landmarks, Westminster is a popular place to host business meetings and conferences. The are plenty of hotels to choose from on almost every corner.
- Tower Hill Area – Next to the tower of London and the old Roman Walls, the Tower Hill area houses some of the best and largest hotel and conference centres in the city.
- Kensington – A small village feel amidst a big city environment, Kensington holds dozens of smaller hotels.
- Central London- Probably the most sought after London location for business meetings. Hotels found here are usually on the high end, but there are also some smaller and more affordable spaces as well.
Frequently asked questions:
How early should I reserve the hotel venue for my meeting?
The availability varies greatly with each venue, but we recommend reserving your hotel conference venue at least three months in advance. For smaller meetings, you can get away with six weeks.
Do I need to bring my own A/V equipment?
Most hotels with meeting spaces offer A/V equipment for an additional cost. We recommend contacting the venue and asking how much that will be. Sometimes it might be worth bringing your own.
Should each guest check-in individually or as a group?
Many hotels will give your group a block of rooms and require your event organisers to assign the rooms. It’s always a best practice to ask the hotel before assuming they will allow guests to check-in individually.