Function rooms are versatile spaces that can be hired for a wide range of events – they're the perfect place for wedding receptions, make great spaces for training days and are convenient for conferences and other corporate events. Especially popular for private events, like christenings, engagement parties and baby showers, function rooms are go-to spaces for large parties and celebrations. When sourcing a venue, keep in mind that the most sought after function rooms are often booked out months in advance, so it pays to secure your event space as soon as possible. It’s also helpful to have a few workable dates in mind to give yourself some options. Here at #tagvenue we always recommend enquiring with multiple venues at once, so you can compare quotes and choose the best offer.
Hosting a great function takes organisation, creativity and attention to detail. When organising your function, make sure to consider your budget, the type of event you’re planning (birthday party, banquet etc.), the number of guests you anticipate, the location (north, south, east or west London), accessibility (on-site parking, connections to public transport), the time of your event, seating layout and your A/V needs (mics, projectors), as well as your catering requirements and any entertainment you’d like to have (karaoke, beer pong, a live band etc.).
Remember that it’s easy for miscommunications to happen when holding a function. To avoid any unwanted surprises, always reconfirm numbers and details with your venue and suppliers a few days before the event occurs, and make sure you know who’s responsible for the clean up.
Planning a business function, fundraising night or professional association event on a tight budget? Our selection of affordable venues will save you a bundle on hire fees. From school halls and community centres, to dry hire spaces and conference rooms, we’re sure to have a no-frills function venue that suits your specific requirements.
When it comes to organising your next big work function, group meeting or corporate event, you’ll want to make sure everything goes off without a hitch, so take care to factor all the small things into your budget (printouts, lanyards, nametags etc.) and be aware of what suppliers you’ll need to work with. When planning an event it’s important to make sure you’ve got enough time up your sleeve – for large-scale events, begin organising four to five months in advance, and for smaller events, one to two months should do it. Once you have your venue, suppliers and guest speakers secured, you’ll need to create an event schedule that incorporates regular rest breaks. And remember, event planning is not rocket science, but it does require time, commitment and solid negotiation skills.
Tips and tricks for decorating a function room or reception hall:
choose a colour scheme (rented coloured glassware, china or chair covers will really make your tables pop)
order place cards or menus that tie in with your theme
pretty up your venue with paper lanterns or tealight candles
create an amazing photo backdrop with tissue paper, garlands or paper flowers
showcase the dessert buffet (display cakes on vintage tiered stands or eye-catching plates)
use chalkboard signage to direct your guests (these can be personalised by buying a second-hand frame and spray-painting it to match the rest of your décor)
- several larger flower arrangements are often cheaper than many smaller centrepieces