Hotel Ballrooms for Hire in London

In London, prices of hotel ballrooms average £71 per person. Costs vary depending on guest capacity, popularity, location, and amenities like sound systems or bar services. Extra charges may apply for custom catering, decor, or event planning services. Packages with add-ons, such as DJs, photo booths, or other entertainment services, can also increase the overall cost. Check out the typical price ranges in London, based on Tagvenue data from September 2025:

Based on the popularity and user ratings on Tagvenue (updated September 2025), the best options include:

• The Windsor Suite at The Milestone Hotel and Residences in Kensington - rated 4.9/5
  Our user said: ‘Impeccable service during the booking process and on the day.’

• Orangery at The Mitre in East Molesey - rated 4.9/5
  Our user said: ‘Could not recommend this place any more.’

• Reading & Writing Room at The Royal Horseguards & One Whitehall Place in Whitehall - rated 4.8/5
  Our user said: ‘The service was impeccable and the rooms were set up beautifully.’

You'll find hotel ballrooms in various sizes, from smaller spots to larger venues; keep in mind that the type of space and your chosen layout will affect the capacity! Below you can see the typical venue sizes in London, together with the standard prices in each size range, based on Tagvenue data (September 2025):

Catering can be a significant expense, with per-person costs ranging from £50 to £200 per person or more, depending on the menu and beverage options. You may be able to offset some of these catering costs with external catering, but it will depend on the venue. Hiring AV equipment can also be costly; fees for sound systems, projectors, and screens can vary, but expect to pay more than a few hundred pounds. Also, you will likely need to hire wait staff, bartenders, and security personnel, which will incur additional charges. Unless the ballroom offers extensive built-in decor, you might also need to factor in drapery, tablecloths, centrepieces, or floral arrangements, which can add up quickly. Finally, you may be asked to pay a security deposit to cover potential damages during the event.

By carefully considering the following elements and inclusions and negotiating your contract with the hotel, you can ensure your ballroom meets all your event needs and avoid surprises.

• The ballroom is the core element, and the hiring contract should clearly state its size and capacity. You want the ballroom to comfortably accommodate your guest list and have space for desired activities like a dance floor or stage. 
• Pre-function space - You can use this area for guest registration, a cloakroom, or a welcome area with drinks and light bites. 
• Tables and chairs - A standard rental should include sufficient tables and chairs to seat your guests according to your chosen layout (e.g., round tables, banquet style). 
• Lighting - General ambient lighting and the ability to adjust brightness or create mood lighting are essential. 
• Climate control -  A comfortable temperature is essential for guest enjoyment.
• Audio/visual equipment - This might include a sound system, projector, and screen.  
• Wi-Fi access -  This amenity is essential for many events nowadays, check bandwidth and any additional fees.

Also, remember to clarify the following points:

• Set-up and breakdown times - Specific windows might be allocated for setting up your event decorations and breaking everything down afterward. 
• Cancellation policy -  Understand the hotel's cancellation policy and any potential fees.
• Parking -  If your event requires guest parking, inquire about valet service or nearby parking options and associated costs.