Ball Venues for Hire in London

Ball Venues Hire Guide

So, you’re trying to hire a ballroom for your next party, conference, or event. We know how important it is to make this evening special, so we've made the venue search as simple as possible. We provide all of the information you need about each venue and list it in one place for your convenience – saving you hours of research. So all you have to do is see what's available and pick from our carefully selected listings. That way you can focus on the smallest details to make this event a success.

If this is your first time hiring a space as special as this, we want to help you make the best decision possible. That’s why we made this guide on how to compare and book a venue that will cater to your needs.

Things to Consider While Searching for Ball Venues to Hire in London:

• Local facilities - in what type of neighbourhood should your ball take place? Do you want to find yourself in beautiful, historical areas like Westminster or Kensington and Chelsea, or would you rather host a party in a modern ball venue in the South Bank? If you want to take care of every single detail, you should think not only about the sights, but also more useful features such as private parking, cloakroom/storage space, and on-site accommodation.
• Style of the ball venue - light or dark, modern or historical? London’s full of wonderful choices and we’re here to guide you. From ultra-modern halls with state-of-the-art facilities to stunning Grade I listed buildings, there’s something for any kind of ball you may have in mind. You’ll be surprised by the variety!

• Seating and size - would you like a separate dance hall, a combined ballroom, or just some space with seating for an exquisite dinner party? Thanks to Tagvenue’s smart search engine, you can look for ballrooms with the space or seating requirements that fit your needs.

• Outside space - this one’s particularly important if your grand ball takes place in the warmer months. Who doesn’t love good old English gardens, after all? It’s always nice to have some green space to rest and take a deep breath after dancing. When it’s warm enough, you don’t even have to plan for all the events to be inside the venue – how about a little bit of al fresco dining?
• Adjacent rooms - the dancing and the most formal parts will probably take place in the central part of the ball venue, but it’s a good idea to hire a few adjoining spaces as well. These may be convenient for buffets or wine tasting. Check if there are enough bathroom facilities and remember to provide enough space for cloakrooms, too.
• Acoustics and visuals - does the ball venue provide audiovisual equipment? Some venues will be happy to help you find the right sound technician. It’s always better to do a few sound checks prior to the event. Such precautions will make the ball less stressful for you. If you’re planning a presentation, check whether the venue offers a projector and a screen.

• Food and refreshments - catering will be a fairly important part of your preparations. Even if you don’t plan on having a full-blown, multi-course meal, you should at least provide some drinks and hors d'oeuvres.

How to Organise a Classy London Ball

You’re on your way to hire a beautiful ball venue, but do you want to make your party even more memorable? Tagvenue has a lot of experience in helping our customers with high-class balls and events. We want to share some of our ideas for making your guests feel celebrated for just a little bit of extra effort.

Invitation

We live in an era of online invitations, but who said it has to be that way? Create and print out some custom invitations, fill in all the guests names by hand, and make sure to include all the necessary details like date, dress code and venue address.

Theme

Depending on the purpose of your event, you should consider making a consistent theme throughout all the elements. Since your ballroom will be beautifully decorated from the get-go, maybe you should plan the theme around it?

Live music

Hiring a DJ or sound technician would be enough to help your guests to the dancefloor, but if you still have some extra budget left, having an actual musician or group perform for you would create a wonderful atmosphere. How about a classical string quartet or a talented pianist?

Looking for someone to point you in the right direction? When it comes to ball venues in London, we know our stuff. Look through our selection of elegant old mansions, charming townhouses, and swanky hotels to find a ball venue that’s best for your use case. No matter what your requirements are, we’re sure to help you find a venue that will impress your guests. And you will be able to do that easily and quickly online!

How to Find the Best Ball Venues for Hire in London

Whether you're planning a fairy-tale wedding, a corporate gala, or a festive celebration, London's venues provide the perfect setting. This guide will help you find the best ballrooms and event spaces, ensuring your occasion is spectacular.

Understanding Your Event Needs

Firstly, identifying the type of event you're hosting is crucial. London's venues cater to different kinds of events:

• Corporate Events: Opt for venues with advanced facilities, like the grand ballrooms in The City or Canary Wharf, offering modern AV equipment and spacious settings.
• Weddings: Romantic settings in historic venues or luxurious hotels in areas like Mayfair or Kensington can add a touch of elegance and grandeur.
• Galas and Award Ceremonies: Consider iconic spaces or cultural hubs, such as those in South Bank or Westminster, known for their breathtaking views and opulent interiors.
• Art Exhibitions: Explore contemporary spaces in creative districts like Shoreditch or venues near the Tate Modern for an artistic atmosphere.

Selecting the Perfect Venue

When searching for ball venues, event halls, or banquet spaces in London, consider the following aspects to ensure you find the perfect match:

• Location: Aim for convenient locations with good transport links. Venues near landmarks like the London Eye or the Shard can add an extra wow factor.
• Capacity and Layout: Ensure the space can comfortably accommodate your guests. Venues with flexible layouts in Chelsea or Greenwich can adapt to small and large events.
• Amenities and Services: Look for venues offering comprehensive packages, including catering, decoration, and technical support. Luxury hotels in Park Lane or event spaces in historic buildings like those near the Tower of London often provide bespoke services.
• Style and Ambiance: Whether you're after a contemporary look in a venue in Camden or the classic elegance of a Palladian mansion in Hampstead, the style of the venue should reflect the tone of your event.

Engaging with Online Platforms and Directories

Utilise online venue directories and event planning platforms, which offer filters for location, capacity, and event type, making your search more efficient. These resources often provide detailed descriptions, photos, and reviews, giving you a comprehensive view of what to expect.

Visiting Potential Venues

Once you've shortlisted potential venues, arrange visits to see them in person. This will allow you to assess the space, discuss your needs with the venue team, and envision your event in the setting.

Considering the Utility and Benefits

Choosing the right venue in London sets the stage for your event and enhances the experience for your guests. Book venues equipped with amenities such as storage space, air conditioning, Wi-Fi, PA systems/speakers, etc. Well-equipped venues can alleviate logistical stress, ensuring your event runs smoothly.

Finding the perfect ball venue in London requires a blend of strategic searching, attention to detail, and understanding your event's unique needs. By following this detailed guide, you're well on your way to securing a venue that meets and exceeds your expectations, ensuring your event is successful and unforgettable.

Decorating Your Ball Venue: Themes and Ideas That Wow

Decorating your ball venue in London transforms any gathering into a memorable event, whether it’s a lavish wedding, a high-profile corporate gala, or a spirited school prom. The city's eclectic mix of historic landmarks, contemporary spaces, and hidden gems offers a space in which  event planners can bring their visions to life. From the grandeur of Mayfair's opulent ballrooms to the industrial chic of East London's loft spaces, the capital caters to every imaginable theme and aesthetic.

1. Enchanting Weddings: Historic ballrooms in London are an elegant choice if you want a fairytale wedding. Imagine exchanging vows in a venue as majestic as the ballrooms in Kensington or Westminster, with their high ceilings, ornate mouldings, and sparkling chandeliers. To enhance the romance, consider a classic theme with a modern twist—soft pastel florals paired with sleek, minimalist table settings. Combine elements of London's heritage, such as vintage bus table numbers or centrepieces inspired by the Royal Gardens.
2. Corporate Galas: Corporate events and galas in the City of London or Canary Wharf demand a blend of sophistication and cutting-edge design. Transform these spaces with a sleek, contemporary theme that reflects your brand's innovation. Utilise state-of-the-art lighting to cast your company's logo across the grand walls of historic venues, or go for an 'urban luxe' aesthetic with metallic accents and geometric patterns. Interactive installations, such as digital guestbooks or augmented reality experiences, can add a modern touch while facilitating networking and engagement.
3. School Proms: Transform a ball venue in trendy areas like Shoreditch or Camden into a vibrant, energetic space for a school prom. Use bold colours, dynamic lighting, and interactive elements like photo booths and live social media feeds projected onto the walls. Themes can range from 'Enchanted Garden' with lush greenery and fairy lights to 'Hollywood Glamour' with red carpets and Oscar-worthy photo ops. Including local street art elements can add a unique, youthful vibe that resonates with the younger audience.
4. Cultural Exhibitions: For cultural events or art exhibitions, consider the refined London ballrooms in Mayfair or the historic halls of South Kensington. These venues provide an elegant canvas for showcasing artwork, from contemporary pieces to classical sculptures. Thematic decorations can enhance the art's narrative, such as minimalist Scandinavian design for a modern art show or ornate Victorian elements for a classical exhibition. Utilise soft, directional lighting to highlight the artworks and create intimate viewing spaces within the larger venue.
5. Seasonal Balls: Events, such as Christmas balls or autumn galas, offer the opportunity to fully immerse guests in the magic of the season. Transform a venue near Hyde Park or the Thames into a winter wonderland with snowflake projections, ice sculptures, and twinkling lights. For an autumn event, incorporate the warm hues of fall with rustic decorations, pumpkin centrepieces, and ambient candlelight. Seasonal themes allow for creativity and make an event feel special and timely.
6. Innovative Decor and Technology: Regardless of the event type, engaging guests' senses through innovative decor and technology can elevate the experience. Scent diffusers can fill a space with thematic aromas, while immersive soundscapes add depth to the visual elements. Incorporating interactive technology, such as virtual reality experiences or live social media walls, can encourage guest interaction and create memorable moments.

FAQs about Ball Venues in London

Where in London should I look for beautiful ballrooms?

The best places for ballrooms in London are close to the historical centre of the city. Westminster, especially the area close to Buckingham Palace would be the easy choice, with its abundance of beautiful historical buildings and the close proximity to the Thames. Holborn is another neighbourhood to look for some of the most beautiful ball venues in London, including Lincoln’s Inn and Somerset House.

How much does it cost to hire a ball venue in London?

Prices for medium-sized ballrooms (around 60-100 people), or spaces that could serve as ball venues start at around £400/day and can cost as much as £8000 for a 4-hour session. Venue offers are going to vary depending on the location, payment model (dry hire, per person, or minimum spend) and the headcount of your ball event. But, whether you're looking for a cheap ball venue or luxurious grand ballroom in London, the selection is so broad you'll find something fitting!  (All data from Tagvenue.)

How to choose the best London ball venue for your needs?

There are a couple of things you can do with Tagvenue’s search filters to make this process easier. Try searching for ball venues based on your budget, amount of seats you’re going to need, or the date you want your event to take place on. You can also, if you’re looking for stellar customer service, consider ball venues that participate in our Supervenue program.

How much time in advance should I book a venue for my ball in London?

For an event as big as a ball or gala, you should finalise the booking at least 2 months early. That way the managers will have some time to make all the necessary arrangements and make sure that everything will be to your liking. If you're after a popular or unique hall or ballroom for your event, make sure to start the search as soon as you know the event will take place! This way, you can browse through the whole selection and have time to make an informed decision.