Main Conference Suite at Best Western Greater London Hotel
About this space
The Main Conference Suite, located on the ground floor of Best Western Greater London Hotel, is a spacious and versatile venue designed to host a wide range of professional and social events. This elegant space is ideal for conferences, seminars, corporate meetings, training sessions, and private functions.
Featuring flexible layout options, the suite can be arranged theatre-style, classroom-style, or for banqueting, accommodating both large and mid-sized groups comfortably. The room is equipped with modern audiovisual facilities, high-speed Wi-Fi, presentation equipment, and adjustable lighting to suit the needs of any event.
Its ground floor location provides convenient access for guests, making it particularly suitable for events requiring easy entry, accessibility, and efficient guest flow.
Prices
• The price is based on up to 30 delegates (£5.00 per person for any attendees beyond 30)
Facilities & Equipment (Optional Add-ons):
• External Sound Management / DJ (music support): £50.00
• Internal Sound System: £50.00
• TV Screen Hire: £50.00
• Outside Catering Package: £150.00
- £50.00 Drinks
- £50.00 Food
- £50.00 Desserts
• Tea & Coffee Station: £1.50 per person
Venue Setup (Optional Add-ons)
• Tablecloths: £10.00 per table
• Chair Covers: £2.00 per chair
• Crockery & Glassware (plates, cutlery, etc.): £100.00
• Food Heating Facilities: £50.00
Tables and chairs are included in the venue hire.
Important – Not Included:
• Kitchen access or food preparation facilities
• On-site staff assistance during the event
• Decoration setup or event styling support
• Cleaning services beyond standard provision
• Guests are responsible for waste removal
Check-In Policy
• All guests must present a valid government-issued ID upon arrival
• A £100.00 security deposit is required
Cancellation & Payment Policy
• Full payment (including all selected add-ons) is required at least 30 days prior to the event date
• Cancellations must be made before this deadline to avoid charges
Capacity
Catering and drinks
Facilities
Music & sound equipment
Accessibility
Rules of the space
Allowed events
Age policy
Guest under 18 not allowed unless accompanied by an adult after 21:00
Host rules
• Access to the space is permitted only during the agreed booking times. Early access or late departure must be arranged in advance.
• All guests must behave respectfully towards hotel staff, the venue, and other guests at all times. Events must not disrupt normal hotel operations.
• Loud music and excessive noise are not permitted after 21:00.
• Smoking and vaping are strictly prohibited inside the building.
• Alcohol is permitted only with prior approval from the venue and must comply with licensing regulations.
• Venue capacity must not be exceeded at any time.
• Decorations are permitted, provided they do not damage walls, ceilings, furniture, or fixtures.
• Furniture may be rearranged but must be returned to its original layout after use.
• External catering, suppliers, and equipment are allowed only with prior approval from the venue.
• Children must be supervised by a responsible adult at all times.
• Illegal, unsafe, or disruptive activities are strictly prohibited.
• Guests must follow all instructions provided by hotel staff during their booking.
• A valid government-issued photo ID may be required upon arrival.
Cancellation policy: Standard 30 day with Grace Period
Best Western Greater London Hotel is a Tagvenue Partner. This business has registered with Tagvenue and agreed to our venue partner standards.
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