Meeting Rooms for Hire in Coventry

Meeting Rooms Hire Guide

You have been searching through venues, and can’t seem to find the perfect meeting room. Do you see so many options but none of them suits you? You may be wondering why. Well, we have the answer. It may just be that you haven’t clarified what you are looking for! It’s so simple yet so important, isn’t it? That’s why we’ve prepared a guide on how to choose the meeting room for your needs to help you narrow down your options and finally book the perfect venue!

1. Begin with setting your budget. Be realistic, this will narrow down your options. Do you need to reduce your expenses? You can save a lot of money by holding your event on an off-peak day or at an off-peak time. Additionally, you might want to consider a district that is a bit off the beaten path. 
2. Decide on the seating layout. Seating layout should be chosen according to the type of the meeting and number of attendees. The most popular are boardroom, classroom and U-shaped seating styles. Check out our seating layout guide for further details.
3. Consider the accessibility. Check the venue’s transport links. Make sure it is close to transport hubs. Enough parking space should be provided as well for those arriving by car. Also consider if the venue offers disabled access, and double check that their claims are true. 
4. Write down which equipment you will need. Then contact the venue manager to check whether the venue provides all the gear you need. 

Looking for more information? Check out our ultimate checklist for choosing a venue.

FAQs about Meeting Rooms in Coventry

How much does it cost to hire a meeting room in Coventry?

Hire fees for a meeting room in Coventry can start as low as £30 per hour. Per person hire will start around £24. Hire fees for medium-sized venues (+200) around Coventry begin at £120 and for large venues (+500) at £600. (Based on Tagvenue.com platform data.)

What are the most popular locations for hiring a meeting room in Coventry?

Meeting rooms are easy to find in the downtown centre of Coventry within the A4053, which offers obvious easy accessibility and access to hotels. East of town is another popular location for these types of venues, as it offers quick transport to Coventry’s nearest neighbour, Birmingham.

What is included in the price of a meeting room?

Per hour or per session hire fees for meeting rooms in Coventry should include standard office equipment, i.e. Wi-Fi, flipchart/whiteboard, projector, etc. as well as access to a breakout room. Per person packages should also include coffee and tea along with the basic package. Other equipment is usually available for an extra charge.

How do I determine the meeting room size I will need?

You should start the booking process with a fair idea of your number of attendees. It’s always good to try and incorporate a few extra seats if necessary. Check with the venue about the size of their rooms, and platforms like Tagvenue can help you make a good estimate ahead of time.