Bars for Groups for Hire in London

Bars for Groups Hire Guide

How to plan your budget for your group event at a London bar

Organising a group event in London requires thoughtful planning and budgeting, especially when your sights are set on hiring a bar for groups. Whether you're hosting a corporate gathering, a festive celebration, or simply a get-together with friends, London's mix of bars offers the perfect location for any occasion. From the historic charm of pubs in Greenwich to the cutting-edge cocktail bars in Shoreditch, this guide will help you navigate the planning of your event, ensuring that you cover all bases from venue hire to food and drink costs and any additional expenses that might arise.

Venue Hire

When choosing a location for your group event in London, the alternatives are as diverse as the city. Bars for group bookings, private party venues, and even themed bars can be found across popular neighbourhoods, offering spaces ranging from small to large. 

• The cost of hiring these venues can vary greatly depending on location, size, and popularity. For example, securing a space in a high-end area like Mayfair or Kensington might be costly, especially if you're eyeing venues near landmarks like the historic Royal Albert Hall or Leicester Square.
• It's worth exploring options in areas like Camden or Brixton for a more eclectic and budget-friendly selection. 
• Some bars and pubs may offer room hire at a fixed rate or minimum spend on food and drinks, making it a cost-effective choice for groups. 
• Always inquire about the pricing structure and what's included in the venue hire to avoid any unexpected costs.

Food and Drink

Ensuring your guests get the food they want is essential to creating a special occasion. Many bars and gastropubs in London offer a range of catering options, from buffet-style spreads to formal sit-down meals. The cost will depend on the complexity of the menu and the guest count. Consider the bar's offerings and whether you'll opt for an open bar, drink tickets, or a cash bar. Open bars are a generous but more expensive option, whereas drink tickets can help control expenditure. Some venues allow you to bring alcohol for a corkage fee, which is a budget-friendly alternative.

Additional Costs

While venue hire and catering often constitute the bulk of the event budget, additional costs can include entertainment, decorations, and equipment hire. If you're planning a themed event, such as a Halloween party in a venue in Mayfair, consider the cost of thematic decorations and any special equipment like audio-visual gear for presentations or DJ sets. Entertainment options, like live bands or DJs, will also add to your budget. Some venues might have in-house entertainers or partnerships with entertainment providers, offering you a package deal at a reduced rate.

Choosing the Right Venue

Consider venues offering flexible package deals or discounts for large groups to ensure your event is memorable and cost-effective. Iconic spaces like historical pubs in Greenwich or trendy bars in Soho can provide a unique setting for your event. When selecting a venue, consider its proximity to public transportation and accommodations, ensuring guests can easily attend and enjoy their time without the hassle of long commutes.

In London, venues like rooftop bars offer breathtaking views of the city skyline, making them ideal for corporate events or romantic celebrations. For more casual gatherings, consider hiring a bar near popular landmarks such as the Tower Bridge or in lively neighbourhoods like Notting Hill, where the vibrant atmosphere will complement your event.

Planning a group event at a London bar involves careful consideration of venue hire, food and drink costs, and any additional expenses that might arise. By exploring the diverse range of bars and pubs across popular London neighbourhoods and understanding the various costs involved, you can create a memorable and enjoyable experience for your guests without exceeding your budget. 

How to Customise Your Drink Menu for Group Events

Selecting a bar that accommodates groups comfortably and offers the flexibility to customise your drink menu can elevate your event from ordinary to unforgettable. This guide will help you navigate the vibrant landscape of London's group-friendly bars, pubs, and lounges, ensuring your event features a tailored drink menu that perfectly suits your group's preferences.

Understanding the Importance of Custom Drink Menus

Custom drink menus are more than just a list of beverages; they reflect your event's theme, the personality of the group, and the overall ambience you wish to create. Whether it's a corporate function in the heart of the City of London or a casual get-together in the eclectic streets of Shoreditch, a bespoke drink menu can significantly enhance the guest experience. By working closely with bars to create a personalised beverage selection, you ensure that your event stands out, offering a unique experience that attendees will remember.

Steps to Tailor Your Drink Menu with London's Bars for Groups

1. Venue Selection: Start by identifying bars known for accommodating groups and offering bespoke services. Look for bars with private rooms or areas reserved for special events. Consider spaces near iconic London landmarks or in popular neighbourhoods to add an extra layer of excitement for your guests. For instance, exploring cocktail bars near the Tower of London or wine bars Located in the charming alleys of Covent Garden can offer a distinct London vibe.
2. Understand Your Group's Preferences: Before meeting with the venue's management, clearly understand your group's drink preferences and any specific themes or concepts you want the drink menu to align with. Knowing your audience is critical, whether it's craft beers from local London breweries, artisanal cocktails inspired by the city's history, or a selection of fine wines.
3. Collaboration and Customisation: Work closely with the bar's mixologists or beverage managers to create a drink menu that caters to your group's tastes while introducing them to new and exciting options. Bars with a strong focus on bespoke services will be open to crafting signature drinks that can be named after the event or incorporate elements related to your group's interests or the event's theme.
4. Seasonal and Local Specialties: Incorporate seasonal ingredients and local specialities into your drink menu to give your guests a taste of London's rich culinary and brewing heritage. It could mean featuring Pimm's cocktails for a summer gathering or warming mulled wine for a festive winter event.

Creating a customised drink menu for your group event in London requires a blend of creativity, understanding your guest's preferences, and collaboration with the chosen venue. By selecting the right bar, engaging with knowledgeable staff, and infusing your event with local and seasonal flavours, you can offer an unparalleled experience that celebrates the essence of London. Remember, the best bars for groups aren't just venues; they're partners in bringing your vision to life, ensuring that every sip reflects the unique spirit of your gathering.

FAQs about Bars for Groups in London

How much does it cost to hire a bar for a large group in London?

Minimum spend for bar hire in London generally starts around £100-200 per session. This can vary widely depending on the venue and day of the week. You can also find other venues that offer packages starting from £20 per person. (All data from Tagvenue.)

What are the best bars for large groups in London?

• Lockes Bar. Located in the heart of Covent Garden and Holborn, this bar offers a curated list of classic cocktails, signature dishes, bottled beers, over 30 wines and some amazing pizzas. The basement space is available for private parties and can accommodate up to 60 guests for standing receptions or 25 guests seated.
• Mala Madre at The Last Talisman. This is the bar for anyone who appreciates a fine drink and an even finer time. It can hold up to 60 seated guests or 90 standing and offers a range of top-notch cocktails in a comfortable, intimate setting. It's a secret spot nestled within the larger The Last Talisman restaurant, so you have to look closely for it. But once you've found it, you will never look back.
• Semi-Exclusive Main Bar at Lost Society (Battersea SW11). These semi-exclusive main bar areas are perfect for parties of up to 50 guests. You can have access to one of the fantastic party spots that overlook the main dance floor. It is not private, but the atmosphere of the main space extends to this area. However, it has enough space and privacy to separate your event from the rest of the bar and let you enjoy your own party.

What is included in the minimum spend for a bar in London?

When agreeing to a minimum spend hire, you basically agree to spend a set amount of money at the venue for food and drinks during your event. Generally, the minimum spend shouldn’t be a problem for large groups, as the cost is spread across many guests. If you are a stickler for details though, we advise that you should expect to pay from £8-12 for a cocktail and £5-6 for beer or wine. Prices may vary, of course, depending on the venue.

What are some tips for organising an affordable party for a group in a London bar?

• Start by selecting a venue with no rental fee or a minimum spend that aligns with your budget, as many bars offer spaces for parties with these conditions. 
• Consider hosting your party on a weekday or during off-peak hours, when prices are generally lower and negotiation for discounts or special deals is more feasible. 
• Opt for a bar that lets you bring decorations to personalise the space without incurring extra costs. 
• To control expenses, take advantage of happy hour deals or pre-arrange a limited menu of drinks and food. 
• Communicating clearly with the bar about your budget constraints can lead to tailored solutions that meet your needs. 
• Lastly, encourage guests to RSVP to gauge attendance and avoid overspending accurately.