Well-equipped, comfortable meeting rooms in New York City are waiting for you and your co-workers! Are you looking for a small meeting space in Manhattan or a conference room somewhere in Brooklyn? No matter your needs, with Tagvenue’s help you will be able to find the venue of your dreams within a matter of minutes! We’ve searched high and low to create a list of the city's best meeting rooms for all kinds of gatherings. All you need to do now is provide your event's details, use our search filters and get to browsing the platform until you find the spot that ticks all of your boxes.
1 of 22
Is your meeting date coming up quickly but you don’t know where to start? Don’t stress! We’re happy to share our experience and event-planning knowledge with you. So, without further ado, read away and become a venue expert yourself!
The location. Always choose the location of your meeting room carefully! People will probably be travelling from all parts of the city (and even from outside), so make sure getting to the meeting venue won’t give them a headache. This is why it would be a good idea to have a look at conference spaces located somewhere near Penn Station or Grand Central Station. Since we’re talking about transportation, don’t forget about those who will be travelling by car - we suggest you ask the venue manager whether any parking is available near whichever meeting room you plan to book.
The size. Before booking the space, you should think carefully about the number of people attending your event. The last thing you want to do is miscalculate! New York is filled with plenty of meeting spaces ready to accommodate both intimate gatherings of 10 people (or less), as well as auditoriums for large-scale conferences. So always check the venue’s layout and seating possibilities before you book it.
The facilities. Audiovisual equipment, WiFi, flipcharts, whiteboards, sticky notes or whatever else you’ll need for a successful meeting - if the space doesn’t provide this information in advance, ask the venue manager prior to the booking. Most meeting rooms in New York have all the basic conference facilities available on-site (without any additional fees), but it’s always better to confirm everything. Sometimes, there is also a kitchenette adjacent to the meeting space where you can make your favorite beverage or heat up a lunch you brought from home.
Catering. Yes, you read it right! Before making any final decisions and booking any boardroom or meeting space, check the catering options offered on-site. Even for a small meeting, having a cup of coffee and a small snack would be nice. In case of a business gathering that will run for hours, think about sorting out lunch for all participants or even booking a restaurant or hotel meeting room with catering. After all, nobody can focus on anything when they’re hungry. Ask if the venue’s policy allows you to bring your food or whether they will provide it on-site. Keep in mind to ask in advance whether the meeting space offers food suitable for all kinds of diets - we’re sure you’ll want to take care of each of your guests and ensure they don’t leave hungry.
You already know what should determine your final decision before booking the meeting space. But what types of meetings can you host? Here’s a short run-down!
Board meetings. Once every few months, each organization holds a meeting for its board of directors during which they review the company's past performance and determine the overall business strategy for the future. Suppose you’re planning a board meeting and are looking for a proper auditorium or a boardroom. In that case, we suggest you pick somewhere close to the company’s main office and easily accessible from the rest of the city. As for the meeting room itself, make sure there is crucial conference equipment available, such as video call gear, WiFi and a projector in case anyone wants to give a presentation.
Brainstorming sessions. A good brainstorming session lets the energy and creativity flow. It’s also a meeting where ideas, both good and bad, are born, pitched, and either rejected or developed. To keep the brainstorming on track, setting an agenda that clearly outlines the creative goal is important. But what can also make a big difference is the meeting space where your session will be held. A cozy workshop space with all of the necessary equipment and perhaps a small break room will keep the energy and creativity levels high without a doubt, so keep that in mind when looking for somewhere to rent out.
Conferences. Conferences and conventions can be of any size, both large and small. There are plenty of large corporate meeting rooms around the whole city where you’ll find everything necessary for a conference. Some of them even have adjoining breakout areas so each participant can relax and enjoy a cup of coffee.
Company meetings and AGMs. Once in a while, entire companies gather to discuss various topics from past progress and to set plans and objectives. It may happen that your office doesn’t have a suitable space for a company meeting and you’ll have to rent a meeting room somewhere in the city. In New York, you’ll find fully-equipped business rooms and office spaces for gatherings of all sizes, so you can look at our selection and easily book a place for your next company meeting.
Trainings. Every detail must be carefully planned to ensure a training or workshop runs successfully. The most important aspect of booking a meeting room for training sessions is the group size: we recommend you keep the number of participants quite condensed. This will minimize the noise and ensure everyone can express their opinions and ask questions. In a training room of the right size, everyone will also have enough room to feel comfortable.
If you want to find a fantastic meeting space in Manhattan, we suggest you look around Midtown, Chelsea, SoHo and the Financial District. In case you prefer the other side of the East River, you should also check out Brooklyn as well, especially Park Slope, Williamsburg and Brooklyn Heights, where you’ll find meeting rooms of all types. And let’s not forget about Queens! You can hold your next office meeting in a conference room in Dutch Kills, Astoria or Ditmars Steinway.
A fruitful meeting calls for a comfortable workspace, so check out some of our recommendations and get to planning your next gathering:
New York has meeting spaces suitable for all budgets and sizes. Rental fees start from $50 and go up to $255 per hour. However, that’s not your only business room rental option. Some places where you can host workshops offer a full-day buyout with prices ranging from $1040 to $5000 per day. (Based on data from Tagvenue.)
Apart from the room itself, you can expect the use of all available conference facilities and equipment to be included in the rental fee. NYC meeting rooms with audiovisual equipment usually have projectors, whiteboards/flipboards, and speakers or PA systems. Aside from that, you can expect high-speed WiFi and conference call facilities for hybrid meetings. Of course, most of the meeting venues available in New York City offer comfortable chairs and spacious tables for your convenience.
Found an amazing venue within 10 minutes of looking! Really happy :)
I came across Tag Venue completely by accident and Sarah was unbelievably helpful in saving me valuable time and conducting the search on my behalf. I would not hesitate to use Tag Venue again.
It was really easy to find a wide range of potential locations, and I could contact many different venues with ease. Tagvenue allowed me to be very dynamic when organising my event. Would definitely use again!