Meeting Rooms for Hire in Melbourne

Where are the cheapest meeting rooms in Melbourne?

Some of the cheapest meeting rooms on Tagvenue are in Melbourne CBD.

Ross House on Flinders Lane has rooms from $21 per hour with a one-hour minimum, while other small CBD meeting rooms start from $33 to $45 per hour.

What size and layout of room do you need?

Book for the layout you need, not the room's maximum capacity. A space that holds 25 people theatre-style may seat considerably fewer around a boardroom table.

How capacity changes between layouts

Theatre-style layouts usually accommodate more people than boardroom layouts, so always check the capacity for your preferred setup. For example, the Hayden Raysmith Meeting Room at Ross House in Melbourne CBD accommodates up to 60 theatre-style, compared with 24 in boardroom, classroom or U-shaped layouts. The room starts from $60 per hour with a two-hour minimum.

Meeting room, boardroom or training room?

• Meeting room: A general-purpose private room, typically suited to smaller meetings and hired by the hour.
• Boardroom: A more formal setup with a central table, suited to presentations, client meetings and group decision-making.
• Training room: A larger, flexible space with moveable furniture, typically suited to workshops and training sessions.
• Classroom: Rows of seating facing a presenter, suited to teaching and presentations.
• Conference room: A larger, multi-layout space for meetings, presentations and seminars.

Where should you hire a meeting room in Melbourne?

Melbourne CBD offers the widest choice of meeting rooms on Tagvenue, ranging from low-cost community rooms to corporate boardrooms and larger conference spaces. Areas such as Docklands work well for access to Southern Cross Station, while Prahran and St Kilda offer options for offsites and workshops. If attendees are flying in, Melbourne Airport can be a practical alternative to travelling into the CBD.

Looking outside the CBD does not always mean paying less. Richmond boardrooms range from $166 to $242 per hour, while some of the lowest-priced rooms were in Melbourne CBD. 

Melbourne Airport rooms suit meetings that begin and end with a flight. The Kingsford Smith Boardroom at Aerofoil Workspace seats 14 boardroom style from $75 hire fee per day, with a two-hour minimum.

What types of meeting spaces can you hire in Melbourne?

Melbourne has meeting spaces ranging from simple community rooms to corporate boardrooms and full-service conference venues. The best fit depends on the impression you want to make and the facilities you need.

• Corporate boardrooms: Professional spaces in CBD and Docklands office buildings, well suited to client meetings and presentations.
• Community and heritage spaces: Functional, lower-cost rooms such as those at Ross House, suitable for community groups and budget-conscious meetings.
• Creative and coworking spaces: More informal settings with flexible layouts, useful for workshops, brainstorming sessions and team offsites.
• Hotels and conference centres: Larger, full-service venues with options for catering and AV support, suited to training days, conferences and longer meetings.

Which room suits your meeting?

Start with what the meeting needs to achieve, then compare rooms that have the right layout, facilities and level of privacy.

What should you check before booking a meeting room?

Before you book, confirm the facilities and terms that matter for your meeting:

• AV and technology: Check the screen or projector, HDMI/USB-C or wireless connections, video conferencing, Wi-Fi, power access and any technical support you need. Don’t assume that a listed screen will work with your setup.
• Privacy: For interviews, board meetings or confidential discussions, check whether the room is fully enclosed and whether conversations can be overheard from neighbouring or shared spaces.
• Catering: Confirm whether tea, coffee and water are included, what catering packages are available and whether you can bring in an external caterer.
• Accessibility: Check wheelchair access, accessible toilets, lifts and parking where required. Accessibility information is listed on individual Tagvenue room pages, but confirm specific requirements with the venue.
• Minimum hire and booking terms: Small CBD rooms may have one-hour minimums, while coworking boardrooms often require two hours and larger conference spaces may require longer bookings. Also check setup time, cancellation terms and availability outside standard hours.

How can you save money on meeting room hire in Melbourne?

• Book for your actual group size and layout. Don’t pay for a 25-person room if a 12-person boardroom meets your needs.
• Compare hourly and day rates. For longer meetings, ask the venue which pricing option works out cheaper.
• Check the minimum hire. A $55-per-hour room with a two-hour minimum costs more for a one-hour meeting than a $70 room with no additional minimum.
• Consider community spaces as well as coworking venues. Some of the lowest-priced rooms found on Tagvenue are at Ross House in the CBD, starting from $21 per hour.
• Check what is included. Confirm AV, Wi-Fi and refreshments before booking so you can compare the total cost rather than the room rate alone.