Affordable Meeting Rooms for Hire in Melbourne

Affordable Meeting Rooms Hire Guide

There is no doubt that Melbourne is a great place to host meetings of all kinds. The city is considered Victoria’s business hub, and it is home to a bustling Central Business District and the second busiest airport in Australia, locally known as the Tullamarine. Among all the options available in the city, Melbourne is also home to a variety of affordable meeting rooms. So even if you are on a budget, the town is still a great place to look for your next venue hire! And with our tips, you will be on the right track to organising a flawless low-cost meeting in Melbourne.

You can find budget-friendly meeting spaces of all types and sizes in Melbourne. That means that you can easily choose one that fits not only your budget, but also your purpose! Some of the venues that offer cheap meeting rooms in the city are:

• Hotels - You will find an array of cheap meeting rooms in Melbourne’s hotels. Make sure to check out their instance conference rooms, function rooms, or private dining rooms, that are all available for an affordable price. Guests from out of the city will certainly enjoy such a choice, as it provides convenient on-site accommodation. 
• Restaurants and cafes - Function rooms and other private spaces in these locations are a great option for intimate meetings with clients or longer meetings that could use some catering. 
• Co-working spaces - Melbourne’s CBD is rich with workspace venues that offer rooms in a range of sizes. They offer a range of standard meeting rooms, conference rooms with facilities for video conferencing, and boardrooms with security options. Among this variety are plenty of affordable options that will work with your limited budget! When planning corporate events and business meetings, hiring a room in a venue oriented towards meetings and conferences is a foolproof way to go!

Choosing the type of venue you’re going to book is an important part of the task, but many different factors play into organising an event. If you are still not sure how to host an affordable meeting in Melbourne, just keep reading! We have curated some practical expert tips and tricks for planning your next cheap meeting:

• Go for a convenient location. Make sure to take the needs of the attendees into account. Hiring an affordable meeting room in the CBD is perfect when a central location is key. On the other hand, when time is of the essence and someone needs to fly in or out right before or after the meeting you should consider a venue near the Melbourne Airport. Locations that are easy to get to can even help you save on transport costs! You can also venture out to the Middle Ring to look for some less popular and cheaper rooms.
• Choose the right size. Calculating the exact number of attendees will allow you to book a meeting room of the exact capacity and avoid overpaying! If you’re not expecting a crowd, check out the many small meeting rooms for hire in Melbourne.
• Research the pricing models and know what works best for you. If you are hosting a short meeting, a room with a per hour fee might be a good choice. If it will be longer, look to book a meeting room for a day. You can also hire a room for free—minimum spend venues expect no hire fees!
• Check the cancellation policy. When there’s any risk of your meeting being postponed or cancelled, make sure to book a meeting room with a flexible cancellation policy to avoid losing money when plans change!

Last but not least, you will definitely want to ensure your meeting goes smoothly and effectively. When you are focused on lowering the cost, it might be easy to overlook other aspects that make a fruitful meeting, so we want to give you a list of things to remember. We’re sure you can take your meetings to the next level with these ways of making them a success!

1. Good structure. A good meeting is a well-structured one.Remember to ensure that the topics flow into each other smoothly to make them easier to understand and discuss!
2. Right setting. Make sure the atmosphere fits your purposes. Does the goal of the meeting call for creativity or a clear space? Don’t forget about the seating arrangement either, it can make a world of difference!
3. Technology. Make use of the equipment you have on site to enhance your meetings. Check if everything is working well in advance to avoid issues.
4. The breaks. Everyone needs a break sometimes, and that applies to the attendees of your meeting too! Breaks can help improve concentration and productivity, so make sure they’re included in the schedule and that there’s a breakout room at the venue!

Set your budget and start browsing Tagvenue! Use the smart search features on our website to find the ideal venue for your next meeting in Melbourne.

FAQs about Affordable Meeting Rooms in Melbourne

How much does it cost to hire an affordable meeting room in Melbourne?

Minimum spend for a meeting room in the affordable price range will start at around $40 per session and $300 per day. If you are looking for a per person option, expect prices to start around $30 pp. Prices will vary according to the size, standard and fit-out of the meeting room. (All data from Tagvenue platform.)

What are the best affordable meeting rooms in Melbourne?

The best affordable meeting rooms in Melbourne are:

The Cluster, flexible variety of meeting spaces fully tech equipped, guest rating: 4.8/5
Radisson on Flagstaff Gardens, affordable meeting spaces in Melbourne’s legal district, guest rating: 5/5
The Precinct Hotel, easy and flexible meeting space in East Richmond, guest rating: 5/5
Insight Academy of Australia, blank canvas meeting rooms in the heart of the CBD, guest rating: 5/5 

Which Melbourne districts are best for hosting a meeting?

Start your search for a meeting room in the CBD. While there are some districts here that could be out of your price range, in general, this area will offer ease of access to your attendees via roads and public transport, as well as on foot. St Kilda, Richmond and South Yarra also offer plenty of meeting spaces and these can be a great choice if this is closer to your office.

What sort of equipment will an affordable meeting room offer?

Most meeting rooms come equipped with a few standard options which might include wifi, flat-screen TV, projector, flip chart, whiteboard, and some basic office supplies, however, this varies widely depending on the venue. Beverages may be included in the price but it is always best to check. If you will need extra equipment, check with the venue manager as it may be available for an extra fee.