Meeting Rooms for Hire in Surrey

In Surrey, prices of meeting rooms average around £52 per person. The exact costs depend on the room size, audiovisual equipment (such as projectors or microphones), or high-speed Wi-Fi. Additional services, such as catering or on-site coordinators, may cost extra. Flexible configurations for presentations, workshops, or networking, along with amenities such as parking or dedicated breakout rooms, will also affect the price. See usual price ranges in Surrey, based on Tagvenue data:

You'll find meeting rooms in various sizes, from smaller spots to larger venues; keep in mind that the type of space and your chosen layout will affect the capacity! Below you can see the typical venue sizes in Surrey, together with the standard prices in each size range, based on Tagvenue data (November 2026):

• Parr Room at Oatlands Park Hotel, rated 5/5 - boardroom for 8 guests
  Venue said: Room features: The room provides a wall-mounted flatscreen TV, a freestanding flipchart and air conditioning to support presentation-led sessions and longer meetings.

• Knaphill at DoubleTree by Hilton Woking, rated 5/5 - boardroom for 12 guests
  Venue said: The Knaphill Room, located on the ground floor of the Conference Centre, is our Executive Boardroom. With natural daylight and air-conditioning, this room is ideal for training courses, small meetings, interviews or as a...

• Syndicate Suite at Brooklands Hotel, rated 4.9/5 - meeting room for 15 guests
  Venue said: Air conditioning maintains a steady temperature during longer sessions. Best for: Focused group discussions, facilitator-led workshops and syndicate meetings that rely on close collaboration.

• A meeting room typically refers to a smaller, more informal space designed for discussions, presentations, and collaborative work among a small group of people. They are commonly used for team meetings, trainings, brainstorming sessions, interviews, and small group discussions. They may be equipped with basic amenities such as tables, chairs, whiteboards, and audiovisual equipment.
• A conference room, on the other hand, is usually a larger, more formal space intended for larger gatherings, formal presentations, seminars, workshops, or conferences involving many participants. They are often equipped with advanced audiovisual technology, such as projectors, screens, teleconferencing capabilities, and sound systems, to accommodate presentations and discussions on a larger scale.

In the case of hired spaces, some venue managers allow organisers to set up the room layout, furniture, and equipment according to their requirements, whether for a small-scale meeting or a large conference. 

There are many meeting rooms available for hire in Surrey, but it can be difficult to decide which one to choose. Start your search by considering the facilities you need for your event. Facilities are the physical items and resources provided by your hired venue; they can play an important role in ensuring your meeting runs smoothly.

Let’s take a look at some common facilities offered by meeting spaces:

Audiovisual Equipment: AV equipment includes projectors, screens, sound systems, microphones, and speakers for presentations, video conferencing, and multimedia content sharing.

High-Speed Internet Access: Reliable Wi-Fi or wired internet connections will ensure seamless communication online and access to digital resources.

Accessibility Features: Choose meeting rooms that accommodate individuals with disabilities, including wheelchair ramps, accessible entrances, and designated restrooms.

Furniture and Seating: Many venues will include tables, chairs, and seating arrangements suitable for different meeting formats as part of the hire package. These can also be hired from outside vendors.

Whiteboards and Flip Charts: These visual aids are essential for illustrating ideas, facilitating discussions, and capturing brainstorming sessions.

Catering Services: If you offer frequent breaks for refreshments, snacks, or meals, participants will be more energised and focused throughout the meeting.

Climate Control: Heating, ventilation, and air conditioning systems maintain a comfortable temperature and airflow within your meeting space.

Business Support Services: If you will be preparing or reviewing any documentation, choose a venue that offers printing, copying, scanning, and faxing services. They may also provide administrative support from onsite staff for logistical arrangements and technical assistance.

Security and Privacy Measures: If your meeting is confidential, hire a venue that will protect your privacy. Many will offer key card access, surveillance cameras, and secure storage facilities.