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Windsor Suite at Hilton Reading

Name: Windsor Suite at Hilton Reading
Address: Drake Way, Reading RG2 0GQ, Reading, RG2 0GQ, GB
Price range: from £100 hire fee / per hour

Event Space in a Hotel

Private space

About this space

The Windsor Suite at Hilton Reading is the hotel’s main event space, set up to handle everything from weddings and gala dinners to big celebrations and private parties.

It’s around 375m², with the option to split it into two smaller rooms if you need something more contained. That flexibility makes it easy to adjust depending on the size and style of your event.

Capacity-wise, it can take up to 320 for a seated dinner, around 560 for a drinks reception, or 500 theatre-style.

You’ve also got a private foyer, bar, and cloakroom, so the whole space can run as its own self-contained setup. It helps keep things flowing smoothly and gives your event a bit more privacy without extra logistics.

Offers and packages

Event offer

Christmas Day Lunch

£85 per person

Celebrate Christmas Day with a traditional festive carvery buffet, thoughtfully prepared by our chefs and filled with all your seasonal favourites!

Gather with family and friends, relax, and enjoy a delicious feast in a warm and welcoming atmosphere, making this Christmas one to remember.

STARTERS:
• Winter vegetable soup with cumin & coriander, selection of bread rolls
• Chicken liver & brandy parfait
• Continental meat platter with olives & sundried tomatoes
• Smoked mackerel & steam-marinated mussels
• Garlic king prawns skewers
• Watermelon, rocket & feta salad
• Moroccan cous cous
• Potato salad
• Bean provincial
• Greek salad

MAINS:
• Roast rib of beef, pan gravy, Yorkshire pudding
• Rosemary & garlic roast lamb shoulder
• Honey roast gammon
• Roast turkey breast with cranberry sauce, stuffing & pigs in blankets
• Root vegetable wellington, vegan jus
• Baked fillet of salmon, seafood jus
• Roasted root vegetables
• Herb roasted potatoes
• Steamed mixed vegetables with brussels sprouts

DESSERTS:
• Traditional Christmas pudding with brandy sauce
• Apple cremox
• Milk chocolate indulgence
• OXBO Christmas fruit trifle
• Cream caramel
• Vegan raspberry mousse
• Fresh fruit salad

£85 per person
13 and under: £30 per person

Sshare Party Nights

£45 per person

Celebrate the festive season in style at our Shared Party Nights, held in the Windsor Suite. Perfect for smaller groups, enjoy a welcome drink on arrival, followed by a delicious festive buffet, great company and an evening of dancing with our resident DJ.

Our resident DJ will keep the dancefloor alive until midnight, with carriages at 12:30am.

Available on 3rd, 4th & 5th December 2026.

COLD BUFFET:
• Freshly baked selection of Bread with pressed olive oil & salted butter
• Tomato & basil soup
• Chicken liver & brandy parfait
• Selection of sliced continental meats
• Moroccan cous cous salad
• Greek salad
• Orzo pasta salad
• Mixed salad

MAINS:
• Stuffed turkey roulade, cranberry jus
• Beef bourguignon
• Grilled seabass fillet, tomato & olive salsa
• Tortellini ricotta, red pesto cream sauce
• Herb roasted potatoes
• Steamed mixed vegetables

DESSERTS:
• Chefs selection of desserts
• Fresh fruit platter

New Year's Eve Gala Night

£99 per person

Celebrate a glitzy evening and enjoy an arrival drink, accompanied by a selection of chef’s choice canapés, before sitting down to a lavish three-course meal. Toast the New Year with a glass of bubbly and dance the night away.

Available New Year's Eve. Book early to avoid disappointment.

STARTERS:
• Chicken liver & brandy parfait, sticky fig relish, sourdough crostini
• Beetroot gravadlax, pickled fennel, crispy capers, radish & lemon oil, sourdough crostini
• Spiced winter vegetable soup with cumin & croutons

MAINS:
• Chargrilled fillet of beef, Anna potatoes, roasted celeriac, spinach & cauliflower puree with red wine jus
• Root vegetable wellington, Honey roasted parsnips, fine beans & baby carrots, vegan jus

DESSERTS:
• Irish cream cheesecake, toffee sauce, salted popcorn
• Raspberry frangipane with vegan vanilla ice cream

AFTERS:
• Tea / coffee with selection of petit fours

Prices

Monday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Tuesday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Wednesday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Thursday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Friday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Saturday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Sunday

Open 24 hours

from £100 hire fee per hour

Per hour

Open 24 hours

from £100

Alcohol licence until 2:00. All prices include VAT.

Best price guarantee

Pricing updated by venue 7 months ago

Capacity

Standing

up to 500
Dining

up to 320
Theatre

up to 500
Boardroom

up to 120
Cabaret

up to 300
U-Shaped

up to 140
Classroom

up to 200

Catering and drinks

Venue can organise food and drink

Complimentary refreshments (such as water, tea, or coffee) for guests at no extra cost

Venue can supply alcoholic beverages

Facilities

Venue provides a sound system for music and announcements
Equipment for video or phone conferencing during your event
Air conditioner
Room has windows or a skylight, so daylight comes in
Professional lighting equipment for photography and filming
Place where clients can store items during their event
Dedicated dance floor area
Accommodation is available on-site On-site accommodation
Free on-street parking
Paid parking is available on-site (172 spaces)

Music & sound equipment

Venue allows playing your own music
Venue allows bringing your own DJ instead

Accessibility

Step-free access throughout the venue for wheelchair users
Toilet(s) adapted for guests with disabilities
Guests can enter without using stairs

Rules of the space

Allowed events

Events that you’re promoting or selling tickets for
Venue is licensed to host wedding ceremonies and receptions

Host rules

To ensure a smooth and enjoyable experience for all guests at Hilton Reading, the following guidelines apply to events hosted within OXBO and our event spaces.

Timings
• Access is limited to the agreed hire period, including setup and breakdown.
• Extensions must be agreed in advance and may incur additional charges.

Capacity
• Guest numbers must not exceed the agreed capacity.
• Layouts must be pre-approved and followed on the day.

Food & Beverage
• All catering must be provided by the hotel unless agreed otherwise.
• Alcohol service is subject to licensing laws.

Decorations
• Decorations require prior approval.
• Nothing may be fixed to walls or ceilings.
• Confetti and glitter are not permitted.

Entertainment & Noise
• All entertainment must be approved in advance.
• Noise levels must remain within hotel limits.

Damages & Conduct
• The organiser is responsible for any damages or guest behaviour.
• The hotel reserves the right to end events if necessary.

Health & Safety
• Fire exits must remain clear at all times.
• External suppliers must provide relevant documentation.

Cancellation policy: Standard 60 day

Show cancellation details

FAQ

Can live artists or performers appear at private events?

Yes, entertainment can be facilitated provided performers have documentation available.

What layout options are available for exhibition spaces and registration?

Half of the Windsor Suite is best suited. The Windsor Foyer can accommodate exhibition spaces and registration; alternatively, the lobby can be used if separate registration is required.

What lighting is available in the meeting space?

The space has no natural daylight; daylight is available in the foyer for food and drinks. It has a powerful PA system and strong, adjustable overhead lighting, and extra lighting can potentially be brought in if necessary.