Affordable Meeting Rooms for Hire in Sydney

Affordable Meeting Rooms Hire Guide

A meeting on a budget can feel like an impossible thing to do, but it doesn't have to be with Tagvenue! Since you can adjust filters accordingly to your needs, finding an affordable meeting room will be easy-peasy! To make it even easier, check out our top tips and locations for hiring an affordable meeting room in Sydney!

Tips to consider while scouting for an affordable meeting room:

• Decide on the location.

Did you know that prices for hiring a meeting room in Sydney’s CBD can be much higher than in the suburbs? While the average cost of meeting room hire in the CBD is from $50 to $198 per hour, in the suburbs it is about $14 to $110 per hour. If you are after a meeting room on a budget, we recommend considering meeting rooms farther out from the centre of town. (Data based on Tagvenue.com platform).

• Choose the day and the hours.

If you scroll through the offers, you will see that prices for  hiring a meeting room differ depending on the day and hour you book it. It is usually much cheaper to hire a venue on the weekdays and off-hours. 

According to Tagvenue data, 68% of all meetings occur on Thursdays, Wednesdays and Tuesdays, while 23% of meetings happen on Mondays and Fridays. The price for these rooms can change even on low demand days, so if you are looking to lower costs, take this into consideration. If you want to know more about average meeting room prices you can check out our blog post here.

Remember to check the venue's cancellation policy in case you have to change the day of the meeting. If something comes up, and you can't attend on the scheduled date, always let the venue manager know as soon as possible. If you cancel within a specific time, you should be able to get either a full or 50% refund.

• Analyse how rooms are priced.

In order to make the best decision and book an affordable meeting room for your needs,  it is crucial to learn how meeting rooms are actually priced. 

• Hire Fee (per day, per session or per hour)

Hire Fee is a price paid by the day, the hour or a session. Some venues offer hire by morning, evening or afternoon, however this type of hire fee isn’t that popular. What does the hire fee cover? The hire fee usually covers the use of the venue, basic equipment such as chairs, table, flat screen TV, and Wi-Fi. 

• Delegate Day Rate (DDR)

This type of fee is a pay person payment. In this package,  use of the venue, standard equipment and very often basic food and drinks are included. However, we always recommend that you contact the venue manager to discuss the details. A DDR is a charge per attendee for half a day, the whole day or the stated duration of the meeting. This option is best for conferences and other longer events, since it usually includes a meal. 

• Minimum spend

Basically, minimum spend requires you to invite your guests and ensure they will spend a certain amount of money at the venue. If your guests spend a stated amount of money in the venue, the venue use is basically for free. If you would like to know more about this type of fee, check out what is a minimum spend and how it works.

• Choose the size

The calculation is pretty simple - the bigger the room the higher the price. When looking for an affordable meeting room to hire, make sure you are looking for a venue not too  big, and not too small but just right for your needs.

What kind of venues offer meeting rooms for hire?

Hotels

Hotels very often provide professional and high standard meeting rooms. A huge plus for hotels is that whether you gather guests from different parts of the country, they provide a possibility of accommodation and private dining spaces as well, so your guests won’t be starving.

Restaurants

Restaurants are options for rather informal meetings since they usually don’t provide professional equipment. While they are great as private dining spaces, they don’t ace the exam when it comes to professional conferences and other business meetings.

Libraries 

Libraries may not be seen as a meeting room opportunity at first, but they do give you quite good options to hold a meeting with a unique design. They offer rooms called Community Halls or Community Centres, which are locations for communities social, educational and recreational activities.  They often offer all the basic equipment needed which are chairs, a table, a projector and a whiteboard.

Conference centres 

Conference centres are buildings made specifically for different sorts of business meetings: conferences, trainings and informal business meetings included. Most conference centres offer a wide range of different rooms like board rooms, training rooms, meeting rooms  and conference rooms. In their offer there is also usually included tea and coffee and required equipment such as projectors, flat screens and sometimes even catering. Before making a booking be sure to discuss the specifics of the offer with the venue manager.

FAQs about Affordable Meeting Rooms in Sydney

Where in Sydney should I search for affordable meeting rooms?

Sydney’s vibrant streets and beautiful beaches attract tourists and business travellers from over the world! Meeting rooms in the CBD can be found at almost every corner. However, when it comes to affordable meeting rooms in the suburbs, you will need a bit more time to find the one for you, but hey! Don’t you worry, we’ve got you covered. Start your search for affordable meeting rooms in Caringbah known as a commercial district and a hub of small businesses, Bondi Junction home to many commercial and residential developments, Marrickville located just a few kilometres away from CBD and St Leonard with attractive architecture. We recommend choosing your desired price range in Tagvenue’s smart filter to show you the best venues right for your budget. Your wallet will thank you later!

How much does it cost to hire an affordable meeting room in Sydney?

Affordable meeting rooms can be found starting at $30 per hour and $100 per session. Prices will vary depending on the size and conditions of the venue. Meeting equipment, including AV, may be charged separately. (All data from Tagvenue.)

Which Sydney districts are best for hosting an affordable meeting?

Check out The Rocks, Haymarket and Barangaroo for a great selection of affordable meeting rooms!

How far ahead of the event do I need to book a meeting room?

Most people start searching and contacting venues 15 days before a meeting (based on Tagvenue's data). It is just enough time to scroll through the venues you like the most, compare the offers and contact the venue managers to discuss the details.