Meeting Rooms for Hire in Cambridge

Meeting Rooms Hire Guide

Besides being a university city, Cambridge is a high-tech business hub. So, it should be no surprise that the city offers great meeting rooms for both formal and informal gatherings.

A meeting can be a true game changer provided that it is run skilfully. A great meeting can boost engagement and collaboration, win new clients, be an opportunity for personal growth and solve problems at work. That’s why it is so important to ensure it will run smoothly in order to get the most out of the event. Looking for tips to run a successful meeting? Check out our guide on how to run a productive meeting:

1. Set goals and prepare the agenda, so that you can adhere to the topic or come back to it in case you get off track. 
2. Send invitations and reminders for the meeting. Make sure all the participants know the hour, the location, and the reason for why you are getting together. Sending reminders is super important. Let’s be honest. We all have so many things going on in our lives, and from time to time we happen to forget about stuff. A kind reminder will definitely help everyone to not forget!
3. Respect their time. Time is money. Ensure you start on time and end on time. Some of us have pretty busy schedules, and waiting for someone to show up not only leaves you less time for discussion (obviously), but also creates resentment if attendees must wait for a meeting to start.
4. Encourage discussion. During the meeting you will have to present some business information, however, you should ensure that all the participants will have time to say what they think about the project you are working on, give feedback or propose new ideas. It will make them feel that they are important, they are heard and that they can have an impact as well. 
5. Provide refreshments, especially when the meeting is going to take a few hours or even a day. Food and drinks will provide the attendees with necessary energy.

FAQs about Meeting Rooms in Cambridge

How much does it cost to hire a meeting room in Cambridge?

Hire fees for a meeting room in Cambridge start at £22 per hour while per person charges start at £25. (All data according to Tagvenue.com)

What are the most popular locations for hiring organising an offsite meeting in Cambridge?

Check the venues near Barnwell if close proximity to Cambridge Airport is important. If rail or auto accessibility is key, check the meeting rooms near Cambridge Station or closer to the downtown, and major road A603.

What is included in the price of a meeting room?

A per hour hire fee for a meeting room generally includes a certain equipment offer, including wi-fi, a flipchart, and a projector. If you are paying a per person package beverages should be included. However, we always recommend discussing the details with the venue manager.

How do I determine the meeting room size I will need?

When planning a meeting, you will need to determine the proper meeting layout for your event. Once that is done, you can search for rooms based on the maximum and minimum room capacity for this type of layout.

What is included in the price of a meeting room?

An hourly fee for hiring meeting rooms in Cambridge will cover some basic equipment such as Wi-Fi, flip charts, and projectors. A per person package should include coffee, tea or other beverages. Be sure to read the offer carefully before booking. We also recommend that you contact the venue manager and discuss the details.