Former Viewing Room at The National Gallery

  13 reviews  – 
Trafalgar Square, London, WC2N 5DN
Leicester Square Station (350 yd)
Helena F.

Helena F.

About this space

The Former Viewing Room is situated along the prestigious Director's Corridor, accessible via a private staff entrance on Trafalgar Square. The comfort of air conditioning and the latest audio-visual facilities make this an impressive venue for up to 93 standing or 40 theatre style.

This room is available as a stand-alone space or as a breakout area when hiring the Wilkins Boardroom. Included in the hire fee is:
84” NEC 4K LCD screen 3840 x 2160
Installed PC, with an audio system (Laptops supported)
Wi-Fi throughout
A dedicated Event Co-ordinator
Set-up support from our in-house
Audio Visual Team


Event offers and packages

Package per person

Included in the venue hire fee is:

84” NEC 4K LCD screen 3840 x 2160
Installed PC, with an audio system (Laptops supported)
Wi-Fi throughout
A dedicated Event Co-ordinator
Set-up support from our Audio Visual Team

Prices

Monday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.
Tuesday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.
Wednesday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.
Thursday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.
Friday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.
Saturday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.
Sunday
8:00 – 17:00
from £195–£1380 hire fee
Per hour
8:00 – 17:00
from £195 hire fee per hour
Per day
9:00 – 17:00
from £1380 hire fee
Note: Alcohol licence until 2:00. All prices include VAT.

Capacity

Standing
up to 70
Theatre
up to 40
Boardroom
up to 12
Cabaret
up to 20

Cancellation policy

Standard 60 day

Cancellations 60 days in advance will receive a full refund.

Cancellations 60 days to 30 days in advance will receive a 50% refund.

Cancellations for events starting within 30 days are non-refundable.

Event date of a confirmed booking can be changed to another date within 8 months from the original date, at no cost.


Catering and drinks

In-house catering
Approved caterers only
External catering not allowed
Venue provides alcohol
BYO alcohol not allowed

Facilities

Wi-Fi
Flatscreen TV
Air conditioning
Projector
Whiteboard
Flipchart
Conference call facilities
Natural light
Storage space
Accommodation available
Parking available

Music & sound equipment

PA system / music speakers available
Own music allowed
Bring your own DJ

Accessibility

Wheelchair accessible
Disabled parking space available
Lift to all floors
Cargo lift

Allowed events

Promoted / ticketed events
Loud music / events
Wedding licence
Temporary event notices (TENs) available

Rules of the space

Client and Event Suitability

Below is a list of the types of organizations and style of events we are unable to accommodate:

* Politically affiliated events, including lobbying organizations or those fundraising on behalf of political parties.
* Fundraising events from charities from the arts and heritage sectors.
* Ticketed events or third party hosting unless otherwise agreed in writing by us.
*Events that bring in other artwork or copies of our collection.
Below is a list of additional restrictions we apply:
* Children under the age of 14 are not permitted at events without the prior consent.
* Gambling, including auctions, raffles, etc., requires the prior written consent of the National Gallery. Clients must obtain any licenses and permissions required under the Gambling Act 2005 should the National Gallery consent be provided.

We kindly ask that you highlight any queries you may have about the possible association with the Gallery so that we can best advise you - failing to do so could result in the cancellation of an event with no compensation.

Cancellation

If the Gallery is closed due to unforeseen circumstances, then you will be entitled to postpone your events to another date within our financial year (April 20 - March 21).

If the Gallery remains open and you would like to cancel, where we are able to "re-sell" the date to another client we shall reimburse you all the charges you have paid to us prior to the date of cancellation. Where we are unable to "re-sell" the date to another client cancellation charges are payable. Depending on when you cancel, the cancellation charges you must pay shall be determined by reference table below:

When we receive your written cancellation notice Cancellation charge
More than two (2) months prior to the event 50% of the hire charge
Less than two (2) months prior to the event 100% of the hire charge


Located in the heart of London, this gallery is conveniently placed in one of the most vibrant and historic spaces in the capital.

There is a diverse range of elegant event spaces within the Gallery to suit all your conferencing needs, along with a dedicated Events Team, in-house Audio Visual Team, catering provided by our in-house caterer Peyton Events and free Wi-Fi throughout.


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Location