Small Meeting Rooms for Hire in Sydney

Small Meeting Rooms Hire Guide

A guide to organising a successful meeting

Organising a successful meeting is a tough nut to crack. But don’t you worry. We’ve got you covered! Make sure your meeting goes according to plan by following these simple steps.

Before the meeting:

What is the reason for a meeting?

Always ask yourself this before planning the meeting. Perhaps you want to hold a conference or  brainstorm new ideas?

Make an agenda

The meeting will be more organised if you make an agenda. Identify which topics you'd like to discuss in the meeting, and don’t forget to plan breaks for refreshments!

Choose a venue

Having difficulty finding a perfect venue? You came to the right place! Discover some of Sydney’s  best meeting rooms on Tagvenue. Some of the best locations with fancy small meeting rooms are:

• The CBD - Undoubtedly the best place to search for small meeting rooms is the Sydney CBD, where, amongst the larger corporate buildings, a number of intimate function rooms and meeting spaces can be found. These are all incredibly contemporary in design and come equipped with state-of-the-art equipment and facilities that can be used for long distance conference calls, or provide assistance in presentations and interviews. For example the Bondi room at Victory Offices Barangaroo with capacity up to 6 delegates and panoramic views of the city. Make sure you search among our Supervenues which have won many positive reviews from our customers!

• Mascot - Looking for something close to the CBD? An affordable, fancy and small meeting room? We recommend taking a look at Mascot! Prices for hiring a small meeting room start from $55 per person per session! (All data according to Tagvenue.com) There is also Sydney Kingsford Smith Airport, colloquially known as Mascot Airport, which makes it the perfect place for organising business meetings with attendees from all over the country. 

• Surrey Hills - Surrey Hills should be your pick if you are looking for something with good public transport opportunities. Meeting rooms there are located a stone's throw from Central Station. Prices for hiring a small meeting room there start from $50 per hour. (All data according to Tagvenue.com)

What equipment and facilities do you need?

In a modern meeting room, stable internet connection, flat screen TV, projector and a whiteboard are a must. You won’t be able to show presentations and hold video conferences without them. 

For events that will run all day, many of the venues will also offer different food and drink packages, which takes away the stress of arranging or ordering food yourself, or being caught in the lunch rush and losing valuable time.

This adaptability also comes price-wise, with it being possible to pay with hire fees for a room with a capacity up to 10 people ranging from $33 to $400 per hour and package per person fees of $70 to $82 per day. (All data according to Tagvenue.com)

Decide on a seating layout

Choose the seating layout that is the most ergonomic for your type of work and venue.

Types of seating layouts for small meeting rooms:

• Conference / Boardroom Seating – The best option for small meeting rooms. It lets all the attendees see and hear each other clearly. Being able to address everyone at the table encourages people to take part in every conversation. This style features a large table with the delegates seated around it. 

• Hollow Square Seating – Suitable for smaller groups (up to 30). Popular for small meetings, discussions and brainstorming. It is similar to a U Shape, except it has four sides and no open end, and the audience is all facing inwards.

• U-shaped / Horseshoe Seating – A popular choice as it allows the speaker to address everyone in the group. What is more, all the attendees can see and hear both the speaker and each other well. It's literally U-shaped, and everyone faces the speaker.

• Around the table – This is an option for rather small, informal meetings, during which a meal is included. Ideal for discussions, and networking dinners. Participants are seated around a single table.

Send invitations, and make sure participants will attend

If possible, send invitations to everyone by email, but be sure to check with them to ensure they were received. Ask the attendees to let you know within a specific time frame whether they will be able to attend or not.

Prepare electronic versions of documents, send them

Sending electronic versions of documents will prevent attendees from losing them. They will also have access to it any time! You will not have to waste time and money on printing them

After the meeting:

Send out an overview of the meeting.

Provide the attendees with an overview of the meeting. A summary of the meeting is a less formal record of what was discussed during the meeting. The purpose of the meeting is to remind attendees about the most important details. Include all the decisions stated in the meeting, valuable comments, brainstormed ideas and tasks assigned to each member. 

FAQs about Small Meeting Rooms in Sydney

How much does it cost to hire a small meeting room in Sydney?

You can find affordable meeting rooms starting at $30 per hour and $100 per session. The cost will depend on the venue's size and condition. Audiovisual equipment may need to be separately arranged. Some places offer per day pricing, and in that case the cost for hiring a meeting room ranges from $75 to $1335. (All data from Tagvenue.)

How far ahead of the event do I need to book a meeting room?

About 15 days before an arranged meeting, most people start searching and contacting venues. (All data according to Tagvenue.com) However the choice is yours, if you need to feel secure that you will definitely find a venue within a specific time, one month ahead is an excellent option. Remember to take a look at the venue's cancellation policy in case you have to cancel the booking. 

Can I hire a venue close to Rosehill?

Yes! There are a few available options in Rosehill. You can find both boardroom and banquet seating venues there. If you happen not to find your perfect venue in Rosehill, we recommend checking Parramatta as well, which is just a stone’s throw away from the area and has plenty of meeting rooms available, too.

Will I be allowed early access to my room for set up time?

In most cases, you are not permitted early access to the meeting room since there could be other meetings happening at that time. Should you require more time to prepare, speak with the venue manager and ask what the rules are for the booking. Usually it includes booking a meeting room for more time, including extra for the meeting set up.