Searching for small meeting rooms? You’ll be spoilt for choice in Sydney. With a fantastic range of sleek and intimate meeting spaces in a variety of different locations across the city, you’ll be sure to find something stylish, cheap, and ready for your event. If you are looking for small meeting rooms, use our free venue finder, have a look at all kinds of small spaces for a successful meeting and close in on your ideal venue today. It’s as simple as that!
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A guide to organising a successful meeting
Organising a successful meeting is a tough nut to crack. But don’t you worry. We’ve got you covered! Make sure your meeting goes according to plan by following these simple steps.
Before the meeting:
What is the reason for a meeting?
Always ask yourself this before planning the meeting. Perhaps you want to hold a conference or brainstorm new ideas?
Make an agenda
The meeting will be more organised if you make an agenda. Identify which topics you'd like to discuss in the meeting, and don’t forget to plan breaks for refreshments!
Choose a venue
Having difficulty finding a perfect venue? You came to the right place! Discover some of Sydney’s best meeting rooms on Tagvenue. Some of the best locations with fancy small meeting rooms are:
What equipment and facilities do you need?
In a modern meeting room, stable internet connection, flat screen TV, projector and a whiteboard are a must. You won’t be able to show presentations and hold video conferences without them.
For events that will run all day, many of the venues will also offer different food and drink packages, which takes away the stress of arranging or ordering food yourself, or being caught in the lunch rush and losing valuable time.
This adaptability also comes price-wise, with it being possible to pay with hire fees for a room with a capacity up to 10 people ranging from $33 to $400 per hour and package per person fees of $70 to $82 per day. (All data according to Tagvenue.com)
Decide on a seating layout
Choose the seating layout that is the most ergonomic for your type of work and venue.
Types of seating layouts for small meeting rooms:
Send invitations, and make sure participants will attend
If possible, send invitations to everyone by email, but be sure to check with them to ensure they were received. Ask the attendees to let you know within a specific time frame whether they will be able to attend or not.
Prepare electronic versions of documents, send them
Sending electronic versions of documents will prevent attendees from losing them. They will also have access to it any time! You will not have to waste time and money on printing them
After the meeting:
Send out an overview of the meeting.
Provide the attendees with an overview of the meeting. A summary of the meeting is a less formal record of what was discussed during the meeting. The purpose of the meeting is to remind attendees about the most important details. Include all the decisions stated in the meeting, valuable comments, brainstormed ideas and tasks assigned to each member.
You can find affordable meeting rooms starting at $30 per hour and $100 per session. The cost will depend on the venue's size and condition. Audiovisual equipment may need to be separately arranged. Some places offer per day pricing, and in that case the cost for hiring a meeting room ranges from $75 to $1335. (All data from Tagvenue.)
About 15 days before an arranged meeting, most people start searching and contacting venues. (All data according to Tagvenue.com) However the choice is yours, if you need to feel secure that you will definitely find a venue within a specific time, one month ahead is an excellent option. Remember to take a look at the venue's cancellation policy in case you have to cancel the booking.
Yes! There are a few available options in Rosehill. You can find both boardroom and banquet seating venues there. If you happen not to find your perfect venue in Rosehill, we recommend checking Parramatta as well, which is just a stone’s throw away from the area and has plenty of meeting rooms available, too.
In most cases, you are not permitted early access to the meeting room since there could be other meetings happening at that time. Should you require more time to prepare, speak with the venue manager and ask what the rules are for the booking. Usually it includes booking a meeting room for more time, including extra for the meeting set up.
Found an amazing venue within 10 minutes of looking! Really happy :)
I came across Tag Venue completely by accident and Sarah was unbelievably helpful in saving me valuable time and conducting the search on my behalf. I would not hesitate to use Tag Venue again.
It was really easy to find a wide range of potential locations, and I could contact many different venues with ease. Tagvenue allowed me to be very dynamic when organising my event. Would definitely use again!