Ellis Suite at Windmill Farm
About this space
The Ellis Suite is our largest and most versatile event space at Windmill Farm, designed to host everything from large conferences and corporate meetings to awards evenings, training days and private functions. With capacity for up to 250 delegates theatre-style or 300 standing with a stage, the suite is ideal for businesses looking for a professional venue just minutes from Lincoln.
This flexible space can be configured to suit a wide range of event types, including conferences, networking events, exhibitions, presentations, team training sessions and gala dinners. The suite comfortably accommodates 250 for a seated dinner, 80 boardroom or classroom-style, and offers full layout flexibility to match your event requirements.
The Ellis Suite comes fully equipped with built-in AV facilities, projector and screen, microphone and PA system, Wi-Fi and adaptable staging options. Our experienced events team is here to assist with room setup, catering coordination and on-the-day support to make sure everything runs smoothly.
Located just 10 minutes from Lincoln city centre, Windmill Farm offers free on-site parking, EV charging points and comfortable hotel accommodation, making it an excellent choice for both local and regional events. With easy access to the A46 and nearby rail links, the venue is convenient for delegates travelling from across Lincolnshire and the East Midlands.
Whether you're planning a conference for 200+, a company training day or a large corporate event, the Ellis Suite provides a professional, spacious and flexible setting to deliver a successful event.
Bespoke packages available for larger conferences and corporate events.
Event offers and packages
Package per person
Private function room hire
Screen, projector & PA system
Flipchart & pens
Complimentary Wi-Fi
Delegate stationery (pad & pen)
Unlimited tea & coffee
Arrival tea & coffee
Afternoon tea & coffee break
Dedicated events team support
Free on-site parking
Buffet for lunch refreshments
Enhanced Day Delegate Package from £32 per delegate, including the following:
Perfect for full-day conferences, corporate events and larger meetings.
Includes everything in the Standard package, plus:
Restaurant Carvery or upgraded buffet
Pastries or breakfast rolls on arrival
Biscuits with breaks
Bottled water on tables
LCD screen branding welcome slide
Microphone & lectern setup
Room setup tailored to your layout
Event host support throughout the day
Post-meeting drinks packages available.
The flexible meeting package, from £12 per delegate, includes the following,
Private Meeting Room
Screen & Projector
Complimentary Wi-Fi
Unlimited Tea & Coffee
Flipchart & pens
Lunch options available to add.
Prices
Final numbers and catering requirements can be confirmed closer to the event.
Our packages are designed to be flexible depending on group size:
• Flexible Meeting Package (room hire & refreshments)
Minimum: 20 delegates
• Standard Day Delegate Package
Minimum: 10 delegates
• Enhanced Day Delegate Package
Minimum: 5 delegates
Prices are based on typical delegate numbers and may vary depending on room setup, catering choices and final group size. We’re always happy to tailor a package for larger conferences or bespoke corporate events.
Larger conferences and regular corporate bookings can benefit from bespoke pricing - please contact our events team for a tailored quote
Refreshments (included in most packages)
• Unlimited tea & coffee
• Arrival tea & coffee
• Afternoon refreshment break
• Biscuits available
Breakfast Options
• Breakfast rolls on arrival – £3.49 per delegate
• Buffet breakfast upgrade – from £5.00 per delegate
(pastries, fruit, yoghurts, breakfast rolls, tea & coffee)
Ideal for early morning meetings, training days and conferences.
Lunch Options
Working Lunch Buffet
Included in Standard or Enhanced packages
Selection may include:
• Sandwiches & wraps
• Sausage rolls / savouries
• Crisps
• Salads
• Cakes or sweet treats
Restaurant Carvery Lunch
Included in Enhanced Day Delegate Package
Our most popular option for corporate meetings.
Includes:
• Traditional carvery meats
• Seasonal vegetables
• Potatoes & sides
• Vegetarian options available
Can also be booked as an upgrade for Standard packages.
Alternative Catering Options
Available for conferences, corporate events and larger bookings:
• Hot fork buffet
• Curry buffet
• Hog roast
• Two or three-course restaurant dining
• Bespoke menus on request
Prices vary depending on numbers and requirements.
Add-Ons
• Pastries for arrival
• Afternoon cake
• Fruit platters
• Bottled water
• Post-meeting drinks reception
Why clients choose our catering
• Flexible to suit timings
• Popular carvery option
• Fast service for conferences
• Dietary requirements catered for
• Ideal for 10–250+ delegates
Catering is flexible and can be tailored to suit your event. Our team will be happy to recommend the best option based on timings, delegate numbers and budget.
Capacity
Catering and drinks
Facilities
Music & sound equipment
Accessibility
Rules of the space
Allowed events
Host rules
Booking & Timings
Access to the function room is available only during the agreed hire times.
Setup and pack-down times must be included within the booking unless arranged in advance.
Events must finish at the agreed time to avoid additional charges.
Capacity & Layout
The maximum capacity for the Ellis Suite must not be exceeded under any circumstances.
Final guest numbers and room layout requirements must be confirmed at least 5 working days prior to the event.
Changes requested on the day may not always be possible.
Catering & Refreshments
All food and beverages must be provided by Windmill Farm unless agreed in advance.
Special dietary requirements should be submitted at least 5 days before the event.
External catering is not permitted without prior written approval.
Equipment & Decorations
The venue will provide agreed AV equipment, furniture and setup as confirmed at booking.
Any additional equipment required must be requested in advance and may incur extra charges.
Decorations are permitted but must not damage walls, ceilings, furniture or fixtures.
No confetti, glitter or adhesives that may cause damage are allowed.
Noise & Behaviour
All guests are expected to behave respectfully toward staff, the venue and other guests.
The venue reserves the right to refuse service or end an event if behaviour is deemed unsafe or inappropriate.
Music and sound levels must remain at an appropriate level and comply with venue licensing regulations.
Health & Safety
All exits and fire routes must remain clear at all times.
Any external suppliers must comply with venue health and safety requirements.
The booker is responsible for ensuring guests follow venue policies.
Damage & Liability
The organiser is responsible for any damage caused by guests, contractors or equipment during the event.
Any damage or excessive cleaning required may be charged after the event.
Final Details & Payment
Final numbers and catering choices must be confirmed in advance.
Cancellation policy: Standard 30 day
About Windmill Farm
Windmill Farm is a Tagvenue Partner. This business has registered with Tagvenue and agreed to our venue partner standards.
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